Health Science Librarians of Ilinois
Health Science Librarians of Illinois

Serving Illinois Health Information Professionals



Posters will be presented during Nancy’s Reception, Thursday evening  November 13th starting at 6pm.  Setup will start at 5pm. Presenters will be with their posters from 6:00pm-7:00pm.

Advocating for Compliance: Control of External Documents in DNV Accreditation

Presented by: Molly Horio, MSLIS

Advocate BroMenn Medical Center is accredited by DNV, in accordance with ISO 9001 quality system standards. ISO 9001 Standard 4.2.3, Control of External Documents, pertains to the identification, definition, approval, distribution, retention and/or purging of documents emanating from outside the organization. This includes books, journals, audiovisuals, posters, or flyers – anything that is not considered an internal publication or document. A crucial aspect of this standard is the need to ensure that all external documents retained in all hospital departments are current.

The Health Sciences Library, Regulatory Management, and Marketing departments collaborated over the summer of 2014 to create a plan to meet the standard, based our findings that there were outdated books on many, if not all clinical units. We educated the hospital leadership as to the situation using SBAR, worked with Environmental Services to offer recycling support to purge outdated references, implemented a marketing strategy to increase knowledge and usage of the Advocate Library Network’s online reference resources, and provided Library support to clinical staff in their efforts to replace outdated books with new ones. A follow-up rounding of clinical units in late September revealed the project was successful, as most units had no outdated books or materials, and were using online resources, or had acquired new editions.

Communicate/Advocate the Health Science Librarians of Illinois archival collection

Presented by: Miranda Shake MSLIS, Fran E. Kovach MLIS, AHIP

The Health Science Librarians of Illinois was the result of a merger of the Hospital and Nursing School Librarians of the Midwest 1960-1977: henceforth, the name was changed to the Health Science Librarians of Illinois in 1979-1980. In 1983, the University of Illinois - Urbana agreed to serve as the repository for the HSLI archives. A committee was appointed to establish collection policies and deposit the first materials. Archival materials were collected and sent to the University of Illinois ranging from 1960-1998 and 1999-2014.


A listing of officers, committees, committee chairs, committee members, and board members were compiled. Photographs of members attending meetings were identified by meeting and year. The newsletter was scanned and placed on the HSLI website.

Over three six hour days two librarians sorted, weeded, and filed the archives in folders. The finding aid was created in Microsoft Excel. The HSLI archives were deposited in the UIUC archives. Permission was granted for ArchiveGrid to harvest our information from the UIUC website. ArchiveGrid connects with primary source material held in archives, special collections, and manuscript collections around the world. ArchiveGrid also helps researchers contact archives to request information, arrange a visit, and order copies. ArchiveGrid includes collection descriptions from WorldCat bibliographic records and from finding aids harvested from ArchiveGrid contributors' websites.

The Patient Protection and Affordable Care Act: The Role That Libraries Can Play in Educating the Public

Presented by: Eric Edwards, MSLIS and Michael Wold, MLIS

The Patient Protection and Affordable Care Act, Public Law 111-148 (“Obamacare”), has had a significant impact on hospitals and the services they provide. By extension, hospital libraries, in addition to public ones, have had to play an increasing role in helping their users navigate the rules and regulations associated with Obamacare. This role has become especially crucial since open enrollment in the Health Insurance Marketplace began on October 1, 2013.

This poster session will examine the strategies that the American Library Association and other organizations have recommended for informing library users of what Obamacare is and how to sign up for it. In particular, the session will focus on the websites, among them, that have been deemed most effective in enhancing patrons’ familiarity with Obamacare. The session will also discuss the resources available to library staff members for becoming more familiar with Obamacare themselves, so that they can explain the complexities of the law to patrons as clearly as possible. Finally, the session will describe the ways in which medical librarians, with their firsthand knowledge of the impact of Obamacare, can most effectively pass along knowledge on both the positive and the negative aspects of Obamacare.

This session focuses on the ways in which librarians can convey important information to users, and also in that it emphasizes the continuing vitality of libraries to society as gatekeepers of information.